Documents and information

THE BASICS - FIRST CONTACT

So many documents.. page after page....I NEED A LIE DOWN....

After you have viewed the property we will then start the procedure.

(please try to stay awake this is the necessary but boring bit)

The first document you will encounter is the Application Form this document tells us WHO you are and some facts ABOUT YOU. These are not used by any third party (we are registered by the Data Protection authority). All information is CONFIDENTIAL. As a rule we do not do Credit Checks but if we felt that one ought to be carried out it would be done without any cost to you.

As we do not take a DEPOSIT we ask for someone to be your Guarantor, which will entail the drafting of a legal document where someone guarantees any costs incured i.e. failure to pay rent or leaving the property in a mess.

On receipt of the Application form we will take up references. If those references are satisfactory then we move to the next step, which is to arrange a date of entry. 

Before entry date we will issue you with an AT5 form which lists your rights. This must be read and signed by Landlord and Tenant BEFORE the signing of the TENANCY AGREEMENT.

On the day you move in....

On the day you move in you should bring someone with you to act as a WITNESS to the signatures. You will be signing a LEGAL DOCUMENT so this will take time as you will have to READ THROUGH it CAREFULLY to make sure you understand what you are signing. The Tenancy Agreement is a SCOTTISH SHORT ASSURED TENANCY which simply means that it is 6 month tenancy that at the end of the 6 months just rolls on until terminated by either party giving 2 months notice. You will retain a signed copy and we too will have a copy.

At this time we will require a signed Guarantor form.

Another form that has become law early in 2013 is the TENANTS INFORMATION PACK (TIP) this supplements the Tenancy Agreement and amplifies it. You must read this and sign that you have read it.  Again you will receive a signed copy and so will we.

KEY AGREEMENT You will be asked if you are happy that we keep a KEY to your property - this advisable in case you lose your key. At this point we will assure you that we will WILL NOT ENTER YOUR PROPERTY without previous agreement from you. The only exception to this is if we consider there to be an emergency situation.

EMERGENCY CONTACT FORM on this form we ask you to write down the name, address and contact number of anyone we can contact in an emergency.

FIRE SAFETY DOCUMENT to be read and signed.

INVENTORY We then go over the property with you checking everything and recording the condition - this will include decoration, state of the garden etc.. At the end of this document we record the GAS/ELECTRIC READINGS and sign the document. One copy is yours and one is for our files. Photos of the property may also be signed as a witness to the condition. In this document you will be shown the location of the meters, fire equipment (including testing smoke/Carbon Minoxide alarms) and any important information you will need to know.

GAS/ELECT SUPPLIER You will be expected to contact the utility supplier to inform them that you have taken over the property from either the previous tenant (if you are taking straight over from them) or the Landlord.  We will also inform them as a confirmation, but usually we try to do that during entry.

COUNCIL TAX  As a matter of course we will inform the Council that you have taken over but you also should contact them saying you have taken over the property.

KEYS You will receive a set(s) of keys.

 

Please note

  • Sometimes things don't work or 'fall off' in your property as maybe the previous tenant hasn't reported a fault, things may come to light once the property is occupied. Please make a note of anything that is faulty and let us know and we will send out the appropriate workman to check things over with you. 
  • Your agreement with us is a LEGAL DOCUMENT. You should read it closely and understand before you sign. Please remember that if you fail to meet your rental agreement and or abscond WE WILL EMPLOY A TEAM OF DEBT COLLECTORS (Daniels Silverman Ltd) WHO WILL ENSURE THAT YOU PAY ALL YOU OWE.

SUMMARY

  • VIEWING
  • APPLICATION FORM
  • AT5
  • ENTRY
  • TENANCY AGREEMENT
  • TENANCY INFO PACK
  • GUARANTOR FORM
  • KEY FORM
  • CONTACT FORM
  • INVENTORY
  • INFORM UTILITIES
  • INFORM COUNCIL TAX
  • KEYS
  • ENJOY 😀

We hope this page is helpful for you. The documents we use are downloaded from the Scottish Association of Landlords (SAL) website. SAL constantly update in accordance with Legislation and keep all members up to speed.

 

VISUAL REMINDER

VIEWING PROPERTY
FILL IN APPLICATION - WE TAKE UP REFERENCES
ENTRY DAY - SIGN TENANCY AGREEMENT/TIP/ETC..
TOGETHER CHECK PROPERTY/ INFORM UTILITIES/COUNCIL TAX
TAKE POSSESSION OF YOUR NEW HOME

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26.06 | 08:06

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05.10 | 18:09

Please could you contact me about my mother Elizabeth McClune. Thank you

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06.02 | 10:13

Hi
The flat has now been taken - due to illness the site hasn't been updated.
All properties are in good condition
/damp free before we can rent
Thanks

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04.02 | 21:38

Is the one bed available and at what cost. Is it in good condition, clean and free from damp.

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